Dear LUV members, This is just a reminder about the LUV AGM next Tuesday (followed by lightning talks). See http://luv.asn.au/2013/09/03 If you can't make it to the AGM and still want to vote either way on the disincorporation resolution, then it is possible to lodge a proxy form, to empower another LUV member who will be present to make your vote on your behalf. Proxies must be delivered to the LUV Secretary no later than 24 hours before the meeting, that is by 19:00 on Monday, 2 September 2013. You can read the current rules yourself at https://luv.asn.au/node/8 For your convenience, I've copied into this message the text of the proxy form, prepopulated with meeting details and the text of the disincorporation resolution. (Note that the form in Appendix 3 is the one applicable to AGMs.) You will need to fill this in properly with the names and details of yourself and the proxy. Make sure you indicate your vote by deleting either "in favor of" or "against" in the appropriate line, so that it reads My proxy to vote in favor of the following resolution or My proxy to vote against the following resolution You can assign your proxy to any LUV member. However, as we understand the rules, it can be counted only if that member is actually present at the AGM. If you don't know any other member who you are sure will be at the AGM, then we the committee suggest that you assign your proxy to the President, Lev Lafayette, who will surely be there. As our current rules work, a member can hold proxies both for and against a resolution, and vote them accordingly. If you're sending your proxy by email (as is most likely), then send the filled-in proxy form to the LUV Secretary <luv-secretary@luv.asn.au> by the deadline, 19:00, Monday, 2 September 2013. Please, as best you can: (1) Send the email from the address under which you're registered as a LUV member on luv-announce; (2) CC a copy to the LUV member to whom you're assigning your proxy, to the address under which that member is registered; (3) Indicate clearly in the Subject header: Proxy FOR disincorporation resolution or Proxy AGAINST disincorporation resolution Doing the above will expedite processing and collation by your Secretary. If you have any questions about proxies and the AGM, please post to luv-main (and check there in case your questions have already been answered). Proxy form follows below. You can copy'n'paste it into your email. -- All the best, Les Kitchen (as LUV Secretary). ------------------------------------------------------------------------------- APPENDIX 3 FORM OF APPOINTMENT OF PROXY I, _________________________________________________________________________, of _________________________________________________________________________ being a member of Linux Users of Victoria, Inc. appoint ____________________________________________________________________ of _________________________________________________________________________ being a member of that Incorporated Association, as my proxy to vote for me on my behalf at the annual general meeting of the Association to be held on - Tuesday, 3 September 2013 (date of meeting) and at any adjournment of that meeting. My proxy to vote in favor of/against* the following resolution "THAT Linux Users of Victoria, Inc., dis-incorporate in accordance to the Act, subject to being accepted as a subcommittee of Linux Australia, Inc." ______________________________________________ Signed ______________________________________________ Date * Delete if not applicable -------------------------------------------------------------------------------