Revised notice of additional Annual General Meeting, 3 June 2014, 19:00. [This is a revision of the previous notice, to add an additional item of business, and to give information about proxies.] Linux Users of Victoria, Inc., registration number A0040056C, will be holding an additional Annual General Meeting at 7pm, Tuesday, 3 June 2014, in the Buzzard Lecture Theatre, Trinity College. See http://luv.asn.au/meetings/map This meeting will be held in conjunction with our usual June Main Meeting. The only matters of business to be considered at this meeting are: 1. The financial statement for the financial year July 2012 to June 2013. 2. That the LUV mailing-lists archives be made public, with the exception of luv-ctte. You may appoint another member of LUV as your proxy for this meeting, to speak and vote on your behalf if you are unable to attend. If you are submitting your proxy on paper, you should sign and date it. If you are emailing your proxy, then the date and act of emailing will be taken as the equivalent of signing and dating a paper proxy. You can use the following form, which you can copy from between the lines of underscores, inserting your own name and that of your proxy as appropriate: ________________________________________________________________ I, [insert your name], being a member of Linux Users of Victoria, appoint [insert name of your proxy], being also a member of Linux Users of Victoria, as my proxy to vote on my behalf at the General Meeting of the association to be held on 3rd June 2014, and at any adjournment of that meeting. [You can add here any specific instructions to your proxy, such as directions to vote in a particular way on a particular item. If you have no specific instructions, you can delete this bracketed paragraph.] ________________________________________________________________ Notes about proxies: 1. You can appoint any LUV member as your proxy. However, the committee suggests that it's practical and convenient to appoint the President, Lev Lafayette, as your proxy, who can be trusted to act on your proxy faithfully. 2. Emailed proxies should be sent to luv-secretary@luv.asn.au, and must be received at least 24 hours before the meeting. 3. Members who wish to send a paper proxy by post should contact the Secretary for the postal address to use. Such proxies also must be received at least 24 hours before the meeting. 4. Paper proxies can also be presented at the commencement of the meeting itself. 5. We recommend using the above form. However, under the new model rules, you can instead use any form that clearly identifies your proxy and is signed by you. Explanation: We had previously sent out a notice about the additional AGM. There are two reasons for this revised notice: A. At the last committee meeting, the LUV committee decided that, since we were holding a General Meeting anyway, we would take the opportunity to present to members the proposal to make the mailing-list archives public, as an additional item of business. B. The new model rules require explicit mention of the option of proxies to go out with the meeting notice. Questions about this meeting are best posted to luv-meta@luv.asn.au. -- Les Kitchen, as LUV Secretary.